Accounts Payable Specialist

Parts Authority, founded in 1972, is a leading national distributor of automotive replacement parts, tools/equipment and transmissions. Headquartered in Long Island, New York, Parts Authority is rapidly expanding, and today has more than 200 locations servicing customers in New York, New Jersey, Pennsylvania, Maryland, Washington DC, Virginia, Ohio, Georgia, Florida, Texas, Arizona, California, Oregon and Washington.

Parts Authority has grown through both organic initiatives and acquisitions. Over the past several years Parts Authority has acquired over a dozen companies as part of its expansion strategy. Parts Authority’s catalog of over 3 million parts covering more than 125 million applications, ensures our customer partners receive the parts they want, when they want them.

What makes Parts Authority different is OUR TEAM. Parts Authority has a team of professionally trained, experienced counter people to assist in finding the right parts and the right brand for each application.

Parts Authority carries the best brands in the business for domestic and import vehicles. AC Delco, Motorcraft, Denso, Bosch, KYB, Monroe, Gates, Dorman and Exide are just a few of the more than 400 suppliers from around the world, that Parts Authority partners with to bring our customer partners the best parts.

Each and every team member plays a vital role in our success. We are rapidly expanding and looking for  an Accounts Payable Specialist to join our family.

The Accounts Payable Specialist will be responsible for accounts payable related activities including but not
limited to posting invoices and credit memos, disbursement processing, Pcard activities,
Travel & Entertainment, reconciliations, and analysis. These activities include but are not limited to:

• Provide management with monthly payment forecast for assigned vendor portfolio within the first five
business days of the month.
• Ensure vendor payments are issued in accordance with vendor terms, special agreements, and Deal
Sheets.
• Prepare monthly reconciliation of vendor statements prior to payment in accordance with defined
procedures.
• Post all invoices and credit memos with completeness and accuracy, utilizing 3-way match when required.
• Ensure accuracy of GL coding on all transaction processing before posting is completed.
• Perform and evidence stock-invoice match exception reconciliations and non-stock margin analysis using
available tools such as Microsoft Excel (VLOOKUP’s & formulas) and custom reports.
• Investigate and resolve all miscellaneous and unexpected charges (freight not related to special orders,
taxes, tariffs, random charges) where applicable.
• Provide management with detailed reporting by vendor as required.
• Research and resolve outstanding checks.
• Collaborate with various internal departments (Receiving, Pricing, Purchasing) to resolve issues.
• Provide timely customer service to our internal and external customers.
• Perform other Accounts Payable related activities, as assigned.

• 1-3 years of Accounts Payable work experience, a plus.
• Prior experience with a 3-way match process, a plus.
• Prior experience with third party software integration (i.e. Coupa, Certify, etc.), a plus.

• Ability to perform analysis and solve problems.
• Pro-active approach to resolving issues.
• Ability to interact with employees and vendors in a professional manner.
• Excellent verbal and written communication skills.
• Ability to work both independently and as part of a team within a fast-paced and high-volume environment
with emphasis on accuracy, timeliness, and efficiency.
• Must be reliable and extremely trustworthy.
• Must be proficient in Microsoft Office Suite or related programs including Microsoft Excel (VLOOKUP’s and
pivot tables, a plus).
• Ability to learn various software systems.
• Excellent organizational skills and attention to detail.
• Ability to maintain confidential and meticulous records.

• Prolonged periods sitting at a desk and working on a computer.

* Accounting or Business Degree, a plus

Some of the benefits of being a part of our growing Parts Authority family:

• Medical Coverage
• Pharmacy Coverage
• Dental Coverage
• Vision Coverage
• Basic Life and AD&D
• Short Term Disability Coverage
• NYDBL
• Voluntary Short Term Disability Coverage
• Voluntary Long Term Disability Coverage
• Flexible Spending Account- Medical, Dependent Care, Limited Purpose & Commuter Benefits
• Health Savings Account
• Health Reimbursement Account
• Accident, Critical Illness, Hospital Indemnity, & ID Theft
• Legal Plan
• Pet Insurance
• Employee Assistance Program (EAP)
• Paid Holidays, Sick/Personal Days and Vacation
• Profit Sharing/401 (k) Plan
• Employee Discounts on Merchandise

We are an Equal Opportunity Employer. We consider applicants for all positions without regard to race, color, creed, religion, sex, national origin, age, disability, marital status, sexual orientation, gender identity, citizenship status, presence of a non-job-related medical condition or handicap, or any other legally protected status.